Other Case Studies

Case Study

Digitization / Digitalisation

Swift ProSys provides vast range of content digitization services to convert from any type of sources to a digital format.

Swift ProSys has hands on experience in content digitization. Each digitization project has its unique platform based on the source material provided and the required digital format.

Source Materials	Digital Outputs
Books Papers Loose leafs Newspapers Library Cards Finding Aids Survey Forms Puzzles Handwritten Registers Microfilms Microfiches Scanned PDF Scanned Images (TIFF, JPEG etc.,) Analogue Tapes	eBook (Mobipacket, E-Pub etc) ePaper (METS / ALTO) Searchable PDF Images (TIFF, JPEG etc.,) XML / xHTML Word Formatting Excel indexing Non-English UTF-8 Format texts Database (MY-SQL, MS-Access) MARC21 Retro conversion Plain OCR Digital Video / Sounds

Swift ProSys team handles all the above mentioned source materials, as well as their digital outputs. We will analyse the source materials provided to us and suggest the appropriate digital output to the clients.

The digitization methodology and process will be designed and tested by the industry experts. The right technology will be utilized to get the optimal conversion and quality, which ensures in the reduction of cost. There is continuous improvisations made in our digitization projects due to the constant upgradation to the newest technology available.

Case Study

Data Capture

DEWS – Plain Text

Data Entry Workflow System (DEWS) is a state-of-the-art workflow system to data entry plain text like books, papers etc,. The tool has 6 unique process based on the cost and quality requirement.

If the source material has good printed text then the OCR technology will be used. OCR technology will reduce the operational cost.

Process	Person involved	Quality {e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR Cleanup / Verify	2 Persons	99.95{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR Cleanup / Key 2 / Double Compare	4 Persons	99.995{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR Cleanup/ Key 2 / Key 3 / Double Compare	5 Persons	99.999{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}

* Quality Assurance is a separate process

For more information please see OCR and PDF Conversion pages.

If the source material has poor quality printed text then the Keying method will be used. The pure keying operational cost is slightly higher.

Process	Person involved	Quality {e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key / Verify	2 Persons	99.9{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key 1 / Key 2 / Double Compare	4 Persons	99.99{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key 1 / Key 2 / Key 3 / Double Compare	5 Persons	99.999{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}

* Quality Assurance is a separate process

For more information please see XML / xHTML page.

FEWS – Forms

Forms Entry Workflow System (FEWS) is a state-of-the-art workflow system exclusively designed for data entry of any type of Forms both in printed and handwritten.

If the forms were printed and have defined fields, then the OCR technology will be used. The OCR technology will reduce the operational cost.

Process	Person involved	Quality {e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR / Verify	2 Persons	99.9{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR / Verify / Mismatch QC	3 Persons	99.99{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
OCR / Verify / Double Mismatch QC	4 Persons	99.999{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}

* Quality Assurance is a separate process

If the forms were poor printed quality and handwritten, then the pure keying method will be used. The pure keying operational cost is slightly higher.

Process	Person involved	Quality {e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key / Verify	2 Persons	99.9{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key / Verify / Mismatch QC	3 Persons	99.99{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}
Key / Verify / Double Mismatch QC	4 Persons	99.999{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6}

* Quality Assurance is a separate process

Case Study

Scanning / Indexing

Our partner TILAK AAKRITI SERVICES provides a wide range of scanning services. TILAK AAKRITI SERVICES has the latest and sophisticated scanning equipments to scan the books and document.

Book Scanning:

We have designed our own overhead scanner to scan the books without unbound.

Description overhead tabletop scanner for books, newspapers, and
large-format documents (certificates, drawings, maps)
Scan area 635 x 460 mm (>DIN A2)
Book cradle maximum book thickness 100 mm, optional bookcradle
with glass plate (scanning with or without glass plate)
Auto focus approx. 50 mm
Scan Mode 12-bit grayscale, 1-bit b&w
Maximum resolution 100â€“600 ppi
Resolution 100 – 600 ppi
Data display all standard formats, e.g. Tiff uncompressed, TIFF G4,
JPEG, JP2, Multipage Tiff, PDF, BNMP, PCS

Data Entry, Data Conversion, digitalisation, Digitisation, Digitization, OCR, Scanning, Online Data Entry, Dual Data Entry, Double Key, Re-key, rekey, Offline Data Entry, XML Encoding, XML Conversion, xHTML Conversion, PDF Conversion, MARC21 Retroconversion, EAD Encoding, eBook, Mobipocket, Epub, OeB, ePaper, Newspaper Digitisation, Newspaper Clipping services, Typesetting Services

Document Scanning:

They have 8 high speed document scanners Kodak i1200, Kodak 2500 and Fujitsu 5530C2, which can scan upto A3 sized documents.

Kodak i1200

Kodak 2500

Fujitsu 5530C2

Workflow of OCR Process:

Case Study

OCR

Swift ProSys provides OCR services for multi language texts. Optical Character Recognition is an automated electronic text process without involving human re-keying. We provide OCR and OCR cleanup service to boost the quality of text. We assure the OCR cleanup text will have 99.5{e15d96fd5bc5fe4887686f895cab83303a0870296e7027e4e89a659989f087e6} quality. For more information please contact us.

Case Study

PDF Conversion

Portable Document format (PDF) is used as a reliable and trusted as digital format, worldwide. It is an Open Standard, multiplatform, extensible, rich in file integrity, more Secure, searchable and easily accessible. PDF files maintains the look of the original document and preserves source file information â€” text, drawings, video, 3D, maps, full colour graphics, photos, and even business logos, regardless of the application used to create them.

Swift ProSys converts the archival documents into PDF format. The PDF can be supplied as an Image PDF or Text PDF or text behind Image PDF. We analyse the archival materials, and suggest the best solution, based on the customer requirement and budget. For more information please contact us.